Resources · Abhay Jaiswal

Go-live readiness checklist

Use it in the last two weeks before cutover. Tick items as the owners confirm them.

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Data

Opening balances reconcile to the legacy trial balanceOpen payables and receivables are loaded and tie out to the sourceAsset cost and accumulated depreciation tie out to the register

Configuration

Business processes tested with the real approversSecurity roles tested, including segregation of dutiesBank accounts, payment types and settlement tested end to endTax codes and rates tested on sample transactions

Testing and reports

UAT signed off by the finance ownersNo critical defects open, and the rest triaged with ownersKey management and statutory reports validated against the legacy system

People and cutover

End users trained and job aids availableCutover plan has owners, times and a decision point to roll backHypercare roster agreed, with contacts and escalation path

Month-end close checklist

A starting list for a Workday Finance close. Add owners and dates for your own calendar.

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Before the close

Subledgers cut off: supplier invoices, customer invoices, expenses, assetsRecurring and automated journals runIntercompany agreed on both sides

Reconciliation and review

Bank statements reconciled and exceptions clearedSubledger to ledger reconciled for payables, receivables and assetsBalance sheet accounts reconciled by their ownersVariances above the threshold explained

Closing

Adjustments posted with a reason and an approverPeriod closed and locked after sign-offManagement pack, trial balance and tax schedules published

Requirements workshop questions

Questions to work through with the finance team in the design phase.

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Structure

Which legal entities and countries are in scope?Which cuts does management use every month: entity, cost center, product, project, region?Which frameworks must you report under: US GAAP, IFRS, Local GAAP?

Process

Who approves what, and above which amounts?Which manual journals do you post today, and why?How do you reconcile banks and key accounts today?

Data and reporting

Which source systems feed finance, and how often?Which reports are rebuilt in Excel each month?What does audit ask for every year?

Checklists for Workday Finance teams